EMBASSY RECORDS MANAGEMENT AND STORAGE

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©2018 by Embassy Records Management and Storage. Your Secure Shredding, Storage, and Scanning Provider

4 reasons to store records offsite in 2020 - Embassy RMS

January 7, 2020

 

 

Storing records with Embassy RMS can provide many benefits. Utilizing our services will help you save money, enhances organization, keep your company in compliance, and reduces the risk of a security breach.

 
Money

 

The cost of storing physical records in an office space is expensive. The space used for records could be used to provide a window, conference room, extra workstation, etc. At Embassy RMS our average cost for records storage is 30 cents per box per month.

 
Organization

 

Having records stored offsite with a centralized indexing system helps the organization keep track of what they have, versus relying on the memories of employees. At Embassy RMS we a secure client portal, which makes managing and accessing your record simple. 

  • We provide you with barcodes to place on each box

  • You use the secure client portal to describe the contents of each box

  • The client portal allows you to search, locate, and request services 24/7.

  • The client portal provides detailed inventory reports and you can set up expiration dates for specific boxes. When the box has met its retention period you will receive a notification asking you if you would like to destroy the documents or continue storing. 

Compliance

 

All Embassy RMS services, procedures, and facilities are AAA NAID certified and in strict compliance with HIPAA, FACTA, Gramm-Leach-Bliley,  and other regulations. Our facilities offer the following security measures: 

  • Intrusion detection and alarm systems

  • Physical access controls

  • Fire detection and suppression systems

  • Climate Controlled

  • 24/7  monitoring of protection systems

Security

 

At Embassy RMS all employees must pass a background check, and have restricted access to the storage facilities.  Visitors must sign in, are verified, and are escorted throughout the duration of their visit. Surveillance is used around the interior and exterior of the facility 24/7.

 

Give us a call at (800) 717-1443 to get started with secure document storage today!

 

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