Storing medical records or legal documents with Embassy RMS can provide many benefits. Utilizing our services will help you save reduce cost, enhances organization, keep your company in compliance, and reduces the risk of a security breach. Another industry we serve frequently are CPA firms. Tax documents are extremely sensitive and confidential. You can drop off these confidential boxes at our secure warehouse or we can pick up from your home. Every transaction has a signed work order and if you utilize our secure shred drop off location we will provide you with a certificate of destruction.
Offsite Records Storage Reduce Cost
The cost of storing physical records in an office space is expensive. The space used for records could be used to provide a window, conference room, extra workstation, etc. At Embassy RMS our average cost for records storage is .30 cents per box per month. If you are renting a secure storage space then you are paying too much. We can store your medical records or legal files cheaper and much more securely.
Organization
Having records stored offsite with a centralized indexing system helps the organization keep track of what they have, versus relying on the memories of employees. At Embassy RMS we a secure client portal, which makes managing and accessing your record simple.
We provide you with barcodes to place on each box
You use the secure client portal to describe the contents of each box
The client portal allows you to search, locate, and request services 24/7.
The client portal provides detailed inventory reports and you can set up expiration dates for specific boxes. When the box has met its retention period you will receive a notification asking you if you would like to destroy the documents or continue storing.
Compliance
All Embassy RMS services, procedures, and facilities are AAA NAID certified and in strict compliance with HIPAA, FACTA, Gramm-Leach-Bliley, and other regulations. Our facilities offer the following security measures:
Intrusion detection and alarm systems
Physical access controls
Fire detection and suppression systems
Climate Controlled
24/7 monitoring of protection systems
Security
At Embassy RMS all employees must pass a background check, and have restricted access to the storage facilities. Visitors must sign in, are verified, and are escorted throughout the duration of their visit. Surveillance is used around the interior and exterior of the facility 24/7.
Shred drop off location
Many of our recurring shred service patrons are not aware of our shred drop off location sites. We actually have two main shred drop off sites that most of our clients use. One is in Waco TX and one is in College Station TX. College Station is right next to Bryan TX. And you by no means have to utilize our shred drop off location. We can come to your business or residence to for drop off shredding. You are just dropping it off at your front door when we arrive in one of our NAID certified mobile onsite shred truck.
We are the trusted local paper shredding company in Central Texas.
Give us a call any time at 800-717-1443.
Our Waco, TX address is 2100 Webster Ave. Waco, TX 76706.
Our College Station, TX location is at 6936 Old Jones Rd. College Station, TX 77845.
Our Round Rock, TX location is at 1000 Heritage Center Circle Road. Suite 363. Round Rock, TX 78664.
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