Why does your company need the services of Embassy Records Management and Storage? Document destruction is an important factor in today’s businesses climate. Embassy RMS offers a secure way to handle sensitive information through permanent destruction of unwanted or unnecessary paper. This method provides complete confidentiality, security from identity and physical theft, and helps businesses maintain the trust of employees and customers as well.
Though many companies are going ‘paperless,’ the use of paper will never be obsolete; as a matter of fact, we are using more paper than ever. Even companies becoming more efficient in their use of paper must deal with document retention and the eventual destruction of documents when it is appropriate. Because of this, shredding has become an important part of any company’s process, especially when purging old files, converting to paperless systems, or just trying to know when and if current records can be shredded.
Why Shred Company Documents?
If your company is unsure whether it wants to hire a company to do its shredding, consider the following questions as a means to determine if the need exists.
Are there piles of records, documents or other media stored away either in storage or cluttering up offices because nobody knows what to do with it all?
Is it confusing to decide which documents should be shredded and which should be kept for how long?
Is your small, office-sized shredder too slow to effectively handle all the paper your company needs to shred?
Are employees spending too much time shredding sensitive and confidential documents?
If the answer to any of these questions is yes, then you have answered the above ‘why shred?’ question – it is yes! This is why your company should hire Embassy RMS to handle your business shredding. Our service is fast, convenient, and lets employees do their jobs without being slowed down by standard office shredders. We can also help you all of the parameters of the document retention process.
Shredding – Protecting Against Information Theft
Corporate theft of information such as trade secrets, client information, and other sensitive information is estimated to cost U.S. companies up to a half-trillion dollars a year when such information gets into the wrong hands. The single most usual place this information is found is in a company’s trash receptacles. When trash – including documents and paperwork – reach a dumpster, those contents may be legally accessed by anyone, which is how much information is gathered. Avoiding this from happening requires planning; the best way to prevent sensitive company information from ending up in dumpsters and land fills is through secure document shredding and destruction.
Shredding – Preventing Identity Theft
Identity theft is one of the most prevalent forms of information theft today; according to NAID, it is the fastest growing white collar criminal act. Acting in a fashion similar to corporate thieves that obtain company records, identity thieves obtain personal, sensitive information like addresses, bank account and credit card numbers, social security numbers, and more. As a result, victims of identity theft can have their financial and personal status destroyed and experience many serious problems if someone else is using their information.
If found guilty of carelessness with client confidential information, companies can face legal charges. What is the answer? Secure, confidential document shredding is the best answer and requires little more than setting up a schedule with Embassy EMS. Companies can then have the peace of mind of knowing they have taken every precaution to protect their own sensitive information as well as that of customers and employees.
Shredding – Improving Productivity and Shredding Compliance
By hiring Embassy RMS for its shredding needs, companies reduce employee downtime spent shredding on a slow office machine as well as increases compliance with the proper disposal of sensitive documents. Anyone can put confidential documents into provided, locking containers for disposal – and there is no need to remove paper clips, staples, or other binding mechanisms as our high-powered shredding machines can handle it.
Embassy RMS recognizes the part paper plays in our environment, from the forest destruction to overflowing landfills. We are proud that our service lets companies be secure with unwanted documents while also helping the environment. 100% of the paper we shred is recycled, going on to becoming new paper products.
Recycling paper saves more than just trees, as recycling one ton of paper saves up to 17 trees, over 3 cubic yards of space in a landfill, nearly 7,000 gallons of water, 100 gallons of gasoline, 4,000 KW of electricity, and prevents as much as 60 lbs of air pollutants. As yet one more answer to the question of ‘why shred,’ being environmentally conscious helps everyone and is something businesses can successfully promote.
To learn more about the benefits of document shredding with Embassy RMS, contact us today at (979) 776-3500.