Blog | Embassy Records Management and Storage

EMBASSY RECORDS MANAGEMENT AND STORAGE

(800) 717-1443

Our Recent Posts

How to fix a release of information ROI backlog.

Why use a personal or one-time shredding service?

Is your home shredder secure?

Tags

What is records storage?

What is records storage?

Simply put, records storage is storing confidential documents in a physical location offsite from your business. Records storage is ideal for storing confidential documents such as client files, personnel documents, and business records. Protecting the information within these records is essential, but you also need to choose a secure and reliable company without sacrificing accessibility. At Embassy Records Management and Storage we offer the following benefits: Advanced Bar

Why Shredding is Important for Your Business

Why Shredding is Important for Your Business

Ask most business owners why shredding is important for their business and the most common answer will be to prevent identity theft. While identity theft is one of the fastest growing crimes in the country, it is not the only reason shredding is important. Let's take a minute to look at some of the top reasons your business should be taking this important step to protect itself. 1. Security: Internal memos, pay stubs, quotes, financial printouts, meeting notes, employee r

What Counts As Confidential?

What Counts As Confidential?

We talk a lot about making sure to store or destroy any and all confidential information that you do not need anymore, but what counts as confidential? We consider documents containing any of the following to be confidential and recommend that when it is time to destroy them, that they be shredded through a NAID certified facility such as us! Full Names Addresses Phone Numbers Social Security Numbers Fingerprints Photos Business Name Client Information Entry Codes Employee In

5 Reasons To Outsource Your Shredding

5 Reasons To Outsource Your Shredding

We're going to take a look at why you should trust a third party customer to shred your confidential documents instead of keeping it in house. Save Time We say this a lot around here: ultimately you should know the value of your time. What this means is that if you are having an employee sit at the shredder for hours a week to shred individual papers, you are not optimizing their value or the money that you are paying them. By outsourcing your shredding, those employees can b

Shred Container Options

Shred Container Options

At Embassy RMS, we offer two different shred container options: the shred bin and the shred console. We are going to look at both options and give you the specs of each so that you can decide which option is best for your home or business. The shred bin is a 65 gallon bin that comes with a padlocked lid to obtain the upmost security for your documents. You will feed your documents through the top and the lid will remain locked until the time of destruction. The 65 gallon bin

Onsite Shredding vs. Offsite Shredding

Onsite Shredding vs. Offsite Shredding

Whenever you call our team at Embassy RMS to schedule a time for us to come get your shred, we will give you two options (depending on your location) - onsite shredding or offsite shredding. The difference between these two services are fairly simple, but often can get confused. Today we're going to walk you through the similarities and differences between these two great services. Let's start with similarities. Both onsite and offsite shredding services are a means of safely

Digitizing Documents

Digitizing Documents

Many companies today use document scanning to digitize papers into digital records. After the document is in an electronic format it is lot easier to manage. If a document is needed it is accessible with a basic computer search. Access to any document can be restricted to individual employees. This helps keep secure documents when the need arises. Documents must be managed to avoid privacy or information breaches. To start the process you will need to work on a records destru

What Happens To Shredded Paper??

What Happens To Shredded Paper??

If you have ever wondered what happens to documents once we shred them, you aren't alone!! Today we'll show you what our process after shredding is! If you have additional questions after reading this post, give us a call. We would love to talk to you!! After we shred your confidential documents, we bale the shredded paper up as you can see in the video below. Baling is done by applying immense pressure, then using wire to secure the shred and to make transport easier. The fi

On Site Shredding

On Site Shredding

Mobile shredding is the process of bringing a shredding truck to your location. The trucks are completely self-contained and will run without the need for outside power source. The shred ends up in the box of the truck and are taken to a recycling plant after the shredding. If you are required to observe your documents being shredded, then an on-site shredding option is for you. You watch the shredding as it is being done. Shredding trucks process thousands of pounds of paper

Why Shred?

Why Shred?

Why does your company need the services of Embassy Records Management and Storage? Document destruction is an important factor in today’s businesses climate. Embassy RMS offers a secure way to handle sensitive information through permanent destruction of unwanted or unnecessary paper. This method provides complete confidentiality, security from identity and physical theft, and helps businesses maintain the trust of employees and customers as well. Though many companies are g

The Shredding Process

The Shredding Process

When companies require confidential document shredding, it is important for them to use a service that understands their risks and how essential it is that the document shredding process be secure. Embassy Records Management and Storage recognizes such needs and can offer you the most secure and confidential shredding services across Texas. Our Fast and Secure Document Shredding System Embassy RMS provides the best document and media shredding services with our state-of-the-

What Does It Mean To Be NAID Certified?

What Does It Mean To Be NAID Certified?

Why Be A NAID Certified Shredding Service? The National Association of Information Destruction provides guidelines about the legal and permanent destruction of paper documents and other types of media; this helps companies select the best shredding service that is qualified to handle the shredding of confidential material and data. Embassy RMS is proud to offer NAID certified mobile shredding services at your location. We closely follow the strict guidelines of NAID to ensur

Frequently Asked Questions

Frequently Asked Questions

What Is The Cost For Document Shredding? Costs differ depending on your need and frequently for document shredding services. Price for a one-time service depends on how much paper is to be shredded and how soon you need it done. Cost for mobile shredding service on a regular basis depends on the service interval you require (daily, weekly, monthly or other), and the number of collection bins to be processed each time. How Can Payment for Services Be Made? Embassy RMS provides

Paper Shredding Bins and Containers

Paper Shredding Bins and Containers

When your company contracts with Embassy Records Management and Storage for routine shredding services, we conveniently provide paper bins and secure shredding containers to you free of charge. These bins and containers can be placed in office and other places throughout your business location for quick, easy disposal of documents to be shredded. Paper is merely dropped into the container and Embassy does the rest! Employees do not have to be concerned about paper clips or st

Hard Drive Shredding

Hard Drive Shredding

It is not just paper that has sensitive information. Your company hard drives need to be destroyed before they leave your possession. This is required for compliance with privacy laws including HIPAA. Just deleting files is not sufficient to destroy the information. It is easily recovered with free software. To be sure the information is destroyed there is no better way than to physically destroy the hard drive. We will pick up your hard drive at your home or business. It wil

Importance of Shredding

Importance of Shredding

Why Shred? If you are anything like me, then you are a huge TV/movie junkie. Lately I have been hooked on the show ‘Better Call Saul’. Maybe I was missing the life of Walter White AKA Heisenberg, so I wanted to give the show a chance. The series is about how Saul Goodman turns himself into an up-and-coming lawyer. His big break came when he was rifling through trash at business. While digging through the trash, he took all the company bags of shredded paper, reassembled the s

Paper Shredding Process for your home or business

1

2