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Protecting information when an employee leaves - Embassy RMS


When employees leave an organization it is critical to secure their information. Organizations often forget the importance of collecting and destroying the departing employee’s records, digital assets and other critical documentation. Since employee departures often come with little to no advance notice, an organization must be prepared to deal with the disposal of sensitive information at a moments notice.

Here is a step-by-step check list to ensure you are prepared:

  1. Collect all records: Human Resource departments must ensure that all documents and records are accounted for. Once these documents are collected, these items should be discarded by a professional shredding company.

  2. Organize all records: To remain compliant with government and industry requirements, remember to separate, label and store all documents accordingly.

  3. Mark for destruction: Mark the departure and destruction date on all boxes to ensure documents are destroyed as outlined by government and industry requirements.

  4. Destroy all digital data: It’s important to destroy hard drives and electronic devices. Even if you wipe old hard drives, there is still the risk that confidential information on those devices are not properly erased.


We are the trusted local paper shredding company in Central Texas.

https://www.embassyrms.com/contact

Give us a call any time at 800-717-1443.

Our Waco, TX address is 2100 Webster Ave. Waco, TX 76706.

Our College Station, TX location is at 6936 Old Jones Rd. College Station, TX 77845.

Our Round Rock, TX location is at 1000 Heritage Center Circle Road. Suite 363. Round Rock, TX 78664.


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