Simply put, records storage is storing confidential documents in a physical location offsite from your business. Records storage is ideal for storing confidential documents such as client files, personnel documents, and business records. Protecting the information within these records is essential, but you also need to choose a secure and reliable company without sacrificing accessibility.
At Embassy Records Management and Storage we offer the following benefits:
Advanced Bar Code Technology
Secure Client Portal
Pricing starts at $0.30 per box, per month
No hidden fees or minimums
Local, Fast and Reliable Service
Scan on Demand
HIPPA and FACTA compliant
Embassy RMS we make it easy to store and manage your confidential records by delivering file storage boxes to your location (or you can use your own file storage boxes), you pack up the records in the boxes, and we will pick up the boxes and transport them to our secure facility. If you need a file or box you can request it in the online portal or over the phone anytime. In addition, we offer after hour and rush services.
At Embassy RMS our secure client portal makes managing and accessing your records simple. We provide you with barcodes to place on each box, then you use the secure client portal to describe the contents of each box. Once the barcode is cross referenced with the contents you described, you can search, locate, and request services 24/7. The client portal provides detailed inventory reports and you can set up expiration dates for specific boxes. Additionally, when the box has met its retention period you will receive a notification in the portal asking if you would like to destroy the documents or continue storing them.
Embassy RMS ensures all services, procedures, and facilities are AAA NAID certified and in strict compliance with HIPAA, FACTA, Gramm-Leach-Bliley, and other regulations. Our facilities have the following security measures:
Intrusion detection and alarm systems
Physical access controls
Fire detection and suppression systems
24/7 monitoring of protection systems
For a free quote give us a call today at (800) 717-1443!